Whalton Village Hall Committee

  Minutes of the Committee Meeting held on

20 July 2005 at 8.25pm

Present: Billy Grix (Chairman), David Adams (Treasurer), Alison Jackson (Secretary), Sheila Lough, Martin Keegan, Jenny Stevenson, Nikki Blackett, Geoffrey Holliday, Stewart Murray, Richard Sill, Richard Grix, Stephen Trobe, Robin Wood , Steven Bilclough, Vivian Thomson, Sue Richardson, Barry Swan, Bernard Scott

Apologies: Elizabeth Silvester, Fiona Ellis, Joan Goddard

Billy welcomed the two new members Robin and Steve. Katherine Truman and Elliott Ward have also indicated they may be willing to join the Committee but were unable to attend this evening.

100 Plus Club

£15 6 Angela Law

£15 85 David Folkard

£15 98 Craig Mavin

£10 78 A Trobe

£10 30 J & M Oliver

£10 55 Melanie Hinson

Minutes

Minutes of meeting on 21 June 2005 read and agreed as a correct record.

Matters Arising

• Mr & Mrs Davies, Caroline Miller and Mrs Tasker-Brown are all willing to be judges at the Show
• Stewart has been to investigate sourcing the donors' plaque at Multitec on Coopies Lane . 3 samples were produced at the meeting. Agreed Vivian and Stewart will work on design ,( size, words and logos) to go on plaque and hopefully produce a paper sample A3 size at next meeting.

Treasurer's Report

David confirmed this was as presented at the AGM (copy on file).

Hall Update

Sheila reported:

• Hopefully Hall will be completed on 29 July 2005 and cottage approx. 3 weeks thereafter
• Should be available to public from 6 August 2005 . Kitchen equipment all now arrived except microwave
• Thanks to all who cleaned both inside and out last Saturday. Next cleaning session 2pm 30 July 2005 . All to attend.
• Hall floor needs polishing. Agreed Billy to investigate hiring polisher from Richard Moffatt for 30/7/05 if available.
• Rooney's tool chest and power tools currently stored at Hillhead on advice of Q.S.
• All equipment needs to be brought back to store room
• Foreman no longer has the van and has approx 1 week's work left to do.

Finance

As Hall virtually complete David hopes to claim the full sum (min 97%, max 100%) from DEFRA shortly. Shortfall is still predicted to be around £20k. This figure will be clearer when Q.S. supplies up to date figures.

Only 2 replies have been received to Barry's letter offering loans of £500. Agreed, after debate, that a number of committee members will continue to pursue loans of £500 before next meeting. If unsuccessful in securing sufficient funds to meet expenses, Barry will seek loan from Bank. There is a possibility of interest free loan from a private individual but general feeling of reluctance to take this up unless the situation becomes desperate. Decision adjourned to next meeting.

New Licence

  David said we need to apply for our entertainment/bar licence by 7/8/05 . Under new licensing regime, it is possible to obtain a permanent liquor licence under new legislation. VH would, however, be responsible for any bar used under this licence (running it, stocking it, supervision). Agreed to seek 12 occasional licences rather than permanent licence. Visiting functions can apply for their own as previously.

Caretaker

A sub committee was approved to prepare job description and advert for next meeting. Members: Sheila, Sue and David

Charges for Village Hall

These were agreed as follows:

Main Hall - £12 per hour

Front room and other small rooms - £7 per hour

Hall, Friday night -£130

Hall, Saturday function -£100

Agreed toddlers and regular, local groups will receive discounted rate of £10 per hour

Village Show

Schedules are ready for distribution. Staffing of show to be agreed at next meeting.

Fund Raising

Jenny has booked New Rendezvous for evening of 3 October 2005 . Tickets will be £16, £5 of which will go to VH. Jenny asked for assistance in producing and selling tickets. Max numbers are 90 – 100.

• Golf day and Walk – reminder this is on 14 September 2005 . Numbers must be confirmed to Sheila ASAP.
• Geoffrey confirmed he has spoken to John Grundy who is fully committed at the moment but is willing to come in the future at no cost.

AOB

There being no other business, the meeting closed at 10pm .