Whalton Village Hall Committee

Minutes of the Committee Meeting held on 12 June 2007 at 7.30pm

Present: Billy Grix (Chairman), Alison Jackson (Secretary), Elliot Ward (Treasurer) Nikki Blackett, Edna Parker, Fiona Ellis, Martin Keegan, Gladys Smith, Richard Sill, Steve Bilclough, Sue Richardson, Charlotte Capps, Elizabeth Sylvester, Stephen Trobe, Kathryn Trueman, Richard Potter, Richard Grix, Stewart Murray

Apologies: Steve Bilclough, Sheila Lough, David Adams, Joan Goddard

100 Plus Club

  £15 192 B Bell

£15 200 Mary Prentice

£15 41 Mary-Anne Dees

£15 27 Dalton Hutchinson

£10 144 Sue Richardson

£10 176 R I Browell

£10 201 Maria Bennett

£10 46 Lady June Harrison

  Minutes

Minutes of meeting on 8 May 2007 read and agreed as a correct record.

Billy welcomed Richard Potter back onto the Committee .

  Matters Arising

  No date is yet fixed for the salsa evening pending NUFC sorting out their team and fixtures

• Martin will check with the pub re catering for the Bale fire. The Hall has funded the Bale fire insurance - £80. Hopefully ice cream sales will recoup some of the costs. Kathryn will organise the ice cream.

Treasurer's Report

Elliot delivered his report. Copy attached to the Minutes.

Patio

  This has gone over budget as the base was top soil and unsuitable and has been replaced with stone to create a hard base. There will also be additional labour costs. The job so far looks very good apart from the mess currently in Nikki's field which needs clearing up. Agreed to get new coping stones for the top of the wall. Agreed to install a ramp at the West door.

Vent Axia

  Stewart has sourced 2 quotes to change the speed controllers and trunking £724 plus vat (AC Ventilation) and another of £707 plus vat without trunking.

  The fans should also be maintained annually. This will cost £250 per annum. The fans cost £1000 each to buy.

Agreed Richard Grix and Stephen Trobe will have a look at the fans to see if they can stop the flapping and cold air/rain coming in. Noise can be remedied by not using the fans. Thanks expressed to Stewart for his work so far in researching the problem.

Village Show

  Martin ran through the list of events which will hopefully proceed.

Northumberland Larder may come. Martin is meeting with them shortly. Whether they attend to some extent dictates the ultimate size of the Show.

Signage, Maps, Plans, Advertising for the day need organising. Richard may have a contact who may be able to help with this. He will enquire. Richard suggested using coloured balloons to direct visitors to the various events. Richard will see if Anna Rainbow might be willing to assist with general organisation/ PR as she has offered to help with events in the past.

Agreed the pet show will be at 2.30pm. The venue for the pet show needs to be decided.

A Tombola was suggested as a fundraising idea.

AGM

  This will be held at the next meeting. Richard Potter agreed he will come back onto the Committee.

Vivian Thompson has decided to resign from the Committee after 10 years service.

A deputy secretary is required to support the secretary. The Brownies require a representative

    AOB

  Northumbrian Highlights theatre group are keen to put on events in the Hall in exchange for 75% of the takings. On 11/10/07 a puppet show is planned, timed to run alongside youth club. Agreed to proceed with this. A workshop can also follow this event for a fee for which a grant may be available. Sue will explore this.

On 1/11/07 a string band is a possibility. Agreed to proceed with this.

• Linda advised that enquiries for parties have sometimes foundered as the fee of £180 per day is considered a lot. An evening rate of £90 was agreed.

There being no other business the meeting closed at 9.00pm. Next meeting 10 July 2007.