Whalton Village Hall Committee

Minutes of the Committee Meeting held on 13 February 2007 at 7.30pm

Present: Sheila Lough (Vice Chairman), Elliot Ward (Treasurer), Alison Jackson (Secretary), Nikki Blackett, Edna Parker, Joan Goddard, Stephen Trobe, Stewart Murray, Richard Grix, Charlotte Capps, Vivian Thomson, Steve Bilclough, Fiona Ellis, Martin Keegan

Apologies Billy Grix, Richard Sill, David Adams, Gladys Smith, Sue Richardson,

100 Plus Club

£15 189 Cindy Elborne

£15 100 Abigail and Angus Thomson

£15 32 Alec Cannon

£15 30 J and M Oliver

£10 132 T Howell

£10 6 Angela Law

£10 5 Bernard Scott

£10 210 Rosie Minney

Minutes

Minutes of meeting on 9 January 2007 read and agreed as a correct record.

Matters Arising

• Chess club started. 17 attended last week (some young ones) but a more manageable number tonight. This will be held each week at 6.30pm
• Stewart has investigated the leaks and the Hall ventilators. The latter may be the wrong type as they allow water in in driving rain and are noisy. Unclear how to fix this problem. Stewart will continue to make enquiries
• Elizabeth has notified the luncheon club to come equipped with a mobile
• Library is being used and going well
• Steve has arranged for the electricity to be checked
• David Adam's gift is ready and waiting and we hope he will be well enough to attend the next meeting to receive it

Patio

Hopefully the works will start in May weather permitting. Stephen Trobe will keep in touch with Mike Smith from Council Enterprises.

Tables

Martin has produced a sample table. It is available in various sizes and colours. Martin suggested we may seek a grant from Awards For All for some of the tables and the balance to come from the Burns Supper match funding. It may be the lunch club or Brownies or the Hall could make the application. Enquiries will be made by Elliot and Martin.

Sheila said we need 24 tables for the Hall and 6 smaller ones for the front room. Ultimately agreed after some debate we in fact need 19 for the main hall.

Treasurer's Report

Elliot delivered his report. Copy attached to the Minutes.

Elliot has prepared a forecast of income and expenditure for this year which suggests a deficit of approximately £1400 per annum. Fiona said we should ideally have a policy re how we wish to run i.e. balanced books/ at a deficit/using capital etc. Elliot suggested we all consider his paper and discuss it as a committee at the next meeting. Agreed.

Burns Supper

Agreed this was a good evening and was enjoyed by those who attended.

Debate was held as to whether to repeat it next year. Agreed to do so. Sheila to book the band.

Summer Ball

No further information from Kathryn about this is available.

Bar for Waterworth's party 10/3/07

Volunteers needed to man the bar. The Hall will take the profits. Richard Grix and Fiona will man the bar.

Highlights Theatre Group

This is a rural touring theatre group. This costs £120 and the group takes a cut of the profits. Agreed to try this next year.

NTC

Prices start at £350 plus vat

Agreed to investigate availability dates for Pinocchio in December/January. Alison to enquire.

Village Show

Martin has had a good response from the school to participate in this event who are committed to giving their support.

Sheila said the regular exhibitors need to be notified of the new date.

The Ashington Colliery band will be performing.

The Tug of War cup has gone missing

Agreed to try and involve the church

Singing Workshop

20 000 Voices will be using the Hall for a workshop on 3/4 th March

Linda ran through the various diary appointments which are looking quite healthy.

AOB

• The heater is broken in the front room. Linda is arranging for it to be fixed.
• Sian Oakley has contacted Joan. She runs an independent travel agency. She is offering 1% of holiday bookings to the Hall as a donation at the request of the customer. Agreed we were happy for Sian to promote this and she can put up a notice on the internal notice board.
• Martin will provide Alison with Committee members' email addresses so that the minutes can be distributed by email.

Next meeting 13 March 2007