Whalton Village Hall Committee
Minutes of the Committee Meeting held on 8 th April 2008 at 7.30pm
Present: Billy Grix (Chairman), Alison Jackson ( Secretary), Sheila Lough, Nikki Blackett, Elizabeth Sylvester, Richard Grix, Stewart Murray, Gladys Smith, Sue Richardson, Stephen Trobe, Richard Sill, Martin Keegan
Apologies: Fiona Ellis, David Adams, Joan Goddard, Elliot Ward, Richard Potter
100 Plus Club
£15 212 Charlie Davies
£15 45 Peter Law
£15 118 Lena Bird
£15 226 Elliot Ward
£15 109 Norma Robson
£10 240 Ellie Coombe
£10 228 Adrian Hill
£10 40 Maisie McDougall
£10 94 Bill Campbell
£10 25 Rosemary Scott
Minutes
Minutes of meeting on 11 March 2008 read and agreed as a correct record.
Matters Arising
• Elizabeth has not heard from the Morris men. She will chase them before the next meeting.
• The notice board will in fact cost £313.50 to include safety glass. Agreed to proceed. The PC will contribute 50%
• Martin has received a lot of information to update the website and will do so in due course. WI, PC and Bowls are all outstanding.
Treasurer's Report
Elliot delivered his report. Copy attached to the Minutes.
The play made approximately £1100.00 profit!
Caretaker
Emma has started work and will come to the meeting at 8.45pm. Sheila is progressing the CRB checks for Emma and her partner Matthew. Sheila will keep the information securely in a locked cabinet.
Highlights
This was well attended. People seem to have enjoyed the performance and the event made a small profit.
Cinzia and Fiona's Play
Martin reported the event was terrifying. The general view however is the play was excellent and many thanks were expressed to Fiona and Cinzia. Alison to send a letter/card of thanks from the Committee.
Sue advised that were a thespian group formally set up this makes it easier to apply for funding from the Council. The Council has money available at the moment for such groups. Fiona has suggested the proceeds from the play might be used for lights and/or a stage. Agreed to consider further at the next meeting when Fiona is present.
Richard suggested the Village Show might also set up such a formal group and seek funding.
Bins
Billy has a quote to fence in both bins in front of the hall for £159.95. Agreed to proceed.
Decorating
Works commence tomorrow to redecorate the worn areas of the hall.
Billy will make enquiries re resurfacing the hall floor.
Sheila has received complaints about the step from the ladies toilet which is perceived to be hazardous. Agreed to slacken the door off and install a fluorescent strip and/or a larger warning sign. Martin will source the same.
Post Office
An enquiry has been received from the PO to open a post office in the Hall for 2 hours per week. They require a room with a hatch and would install a computer line and use a lap top. Billy and Sheila are meeting with their representative tomorrow.
Sheila wondered if a Tuesday when lunch club is on would be a suitable time. A rent would need to be negotiated. Agreed to discuss when more details are available.
The Show
The sub committee has not had chance to meet but will do so in advance of the next meeting.
The sheep dog trial requires circa 20 acres and an appropriate field needs to be identified.
The schedules need to be sorted in good time this year!
Hall bookings
Emma attended the meeting. She has no issues at present.
AOB
There being no other business the meeting closed at 8.55pm.
Next meeting 13 May 2008.