Whalton Village Hall Committee

Minutes of the Committee Meeting held on 11th January 2011 at 7.30pm

Present: Billy Grix (Chairman),Barry Swan (Treasurer), Alison Jackson (acting Secretary), Sue Richardson, Sheila Lough, Stephen Trobe, Nicky Blackett, Richard Grix, Elizabeth Silvester,  Martin Keegan, Richard Potter, Louise Robinson

Apologies:  Anna Sill (Secretary), Richard Sill, Fiona Ellis, Charlotte Capps,

100 Plus Club

£15    164    Edna Parker
£15    100    Abigail and Agnes Thomson
£15    63      Jack Trobe
£15    167    Steven Rank
£10    196    Ben Robson
£10    203    Sue Trimmins
£10    75      Paul Miller
£10    29      Vivian and George Thomson
£10    12      Barry Richardson
£10    95      Liz Allanson

Minutes

Minutes of the meeting of the 14th December 2010 were read and agreed as a correct record.

Matters Arising

• Billy has discussed decorating with Craig Lough and he is going to price the job. Agreed to decide what needs doing ahead of the visit.  Martin may have a suitable scaffolding tower.
• Letter of thanks needed for Christmas Tree to Romy Cookson – Anna to send in due course.
• Carol singing was not so well attended but the event was very enjoyable.
• Richard has put a message on Emma’s answer phone so it is clear the village hall has been contacted.
• Sheila has sourced china and new glasses (on order)

Treasurer’s Report

Barry delivered his report: this was filed accordingly.

Agreed a charge should be levied where furniture is borrowed as opposed to asking for a donation.  The process for such hire needs to be formalised.  Agreed £2.00 per table, 50p per chair.

Four weddings are now booked with a few other possibles.  The website has proved useful in securing the bookings

Brownies

Sadly they are moving to Belsay as travelling is easier for the Brownie Leader. 

Burns Night

To be held on 22 /1/2011
60 tickets sold – need at least 75 to be viable. £13.00 per head
A Scotsman is needed.  Elizabeth may know someone suitable.
Speeches:
Grace          Paul Rusby
Toast          Dick Thompson? Or David Pearson?
Welcome     Billy
Waitresses are organised
Bar             Richard Grix (to stock bar aswell) and whiskey as a prize
Whiskey     Sheila will organise
Pat Grix to confirm band and fee
Volunteers needed for potatoes and turnips.  Sheila has some victims.
Set up Hall Friday 21st  January at 19.30
Washing up boxes of dishes to be supplied by Richard
Raffle with 3 prizes needed.  Louise will supply one prize.
Licence needed.  Barry will be asked to organise.

Increasing use of VH

Lights are still needed.  They may make the Hall more attractive to hirers.  Discussion ensued re what is required.  Something basic and robust.  Perhaps Emma’s partner Matthew could advise.  Emma to ask Matthew to price  some spotlights.

AOB

• Jennifer Trobe is running a bingo night and wondered if the Hall would like to run the bar in exchange for rent free.  Louise will check if in fact the school wish to run the bar.
• Sheila has been asked for a jumble sale.  Agreed March 12th is a suitable date.
• Flag on path needs relaying. Stephen will ask Peter Donkin if he can fix it.

  Date of next meeting - Tuesday 8th February 2011 at 7.30 p.m.