Whalton Village Hall Committee

Minutes of the Committee Meeting held on 9 May 2006 at 7.30pm

Present: Billy Grix (Chairman), David Adams (Treasurer), Alison Jackson (Secretary), Sheila Lough, Martin Keegan, Nikki Blackett, Stephen Trobe, Joan Goddard, Richard Grix, Vivian Thompson, Stewart Murray, Elliot Ward, Stephen Bilclough, Fiona Ellis

Apologies: Elizabeth Silvester, Richard Sill , Robin Wood

100 Plus Club

  £15 99 Gordon Hodgson

£15 156 Steve Bilclough

£15 139 Florence Murray

£10 52 Elizabeth Sylvester

£10 26 Ethel Dolan

£10 79 Tom Reynolds

Minutes

Minutes of meeting on 11 April 2006 read and agreed as a correct record.

Matters Arising

• Sheila said that the Hancock Museum may have a suitable cabinet available in June.
• Secretary to write to Ian Johnson to thank him for putting up more photos.
• The new lock for front door and alarm for the disabled toilet are still outstanding
• It is hoped the floor will be done in the 2 nd week of July. Billy has this work in hand
• It is hoped the lighting work will be completed in advance of the floor. Steve B to liaise with Martin and Sue
• Stewart has resealed the main window. This will need monitoring to see if any leaks remain. The bar door has a large gap at the bottom, hence water penetration. Billy and Steven T will have another look at it
• Fiona confirmed the car treasure hunt is likely to be in September

Treasurer's Report

  David delivered his report.

The DEFRA money has been received. Some £3.5k is due in gift aid. The insurance is due. In theory there should be sufficient money in the accounts to repay all of the £500 loans subject to no surprise bills.

Barclays match funding from the Rocking Zimmers is still awaited.

Roof Litigation

 Martin reported Charlie Wandless' case has been settled. The roofer withdrew his case and each side agreed to bear its own costs.

Our case settled on the basis we would pay £2.5k plus vat provided the roofer provided a 15 year guarantee for the works. This has not been forthcoming and the 14 day time limit has now long passed. We have a good argument the deal is off. Agreed to wait and see what happens. It may be that the court intervenes and dismisses the case in due course.

Patio

 Steven Trobe said the Council runs a young apprentice scheme who would be able to do the work subject to our paying for the materials (approx £3k). Labour (which would be closely supervised) is free. They may be able to start work in June.

Agreed to proceed with this. Billy, Sheila and Steven T will select the flags.

A play area will be expensive to surface. Agreed to seek advice from Anna Sill and defer these works until next year.

Village Show

 This will be on 19 August 2006 .

The Gardening club are working on the plant section together with Sue. Robin has the schedule in hand. Advertisers need pursuing. This task was divided amongst the committee.

Richard Sill will once again organise a fun run.

In Sheila's absence Joan has offered to coordinate the catering. Elliot will liaise with the school re the school classes.

Secretary to write to the various judges to see if they are willing to offer their services once again.

Fund Raising Events

Sheila suggested setting up a barter books system in the office. This is a fund raising tool where people stock the shop with books they have read and for a fee purchase other books. Shelving will be needed and an honesty box which Linda offered to empty. Agreed to consider this further.

• Jennifer Trobe has a friend, Carol Dodd, who would be willing to call at a bingo evening. Agreed this is a good event for later in the year.

AOB

Billy, Sheila, David and Sue met with the whist club. They were advised on fund raising ideas and agreed to a fee of £10 per night. They have increased subs to £2 per member per night. Next meeting 13 June 2006 . This will begin with the AGM.

There being no other business, the meeting closed at 9.15pm .